ShowSize Analyze, an Add On program for ShowSize. Use it for advanced filtering, printing and export of disk space data.
If you save a report file with ShowSize by using its File menu, you can then open the report in ShowSIze Analyze for more advanced features like better printing and data filters.
ShowSize Analyze offers advanced filtering, printing and export features. If you couldn't do certain advanced filtering operations in ShowSize, now you can do that with ShowSize Analyze. The idea is, collect the reports with ShowSize and analyze them better with ShowSize Analyze.
Open ShowSize Reports in a new interface
You need to save a ShowSize report file from ShowSize 5.5. Once you do that, you can open that file in ShowSize Analyze either by using its File menu or by using the button "Open in ShowSize Analyze" from the view report menu of ShowSize.
The new ribbon menu interface makes it easy so that you can start using ShowSize Analyze immediately.
How to get Help on menu operations
The ribbon interface makes it easy to see all the options and operations available at a glance. Moreover, if you move your mouse cursor over an operation menu, you will see its help displayed in a pop up.
Switch between different folder and file lists--flat lists and tree lists
The Change List Type drop down menu lets you switch between various lists available for viewing. Note that you can choose between Hierarchical and Flat lists depending on your needs.
- Folders Only, Hierarchical List (equivalent to Folder Sizes in ShowSize)
- Files Only, Flst List (equivalent to Files Only in ShowSize)
- Folders Only, Flat List (equivalent to Folders Only in ShowSize)
- Folders and Files, Flat List (nothing like that is available in ShowSize)
- Folders and Files, Hierarchical List (equivalent to Folders and Files in ShowSize)
You might ask, "How do I see File Types or Owners reports?" We are working on these and will make them available soon. Meanwhile, you can use the powerful filtering features. For example, you can use the Files Only report and filter it on File Types equal to .JPG or .PNG to see only those files and their totals. Filters make things possible that you can't do in ShowSize. I'm giving some examples later, in Advanced Filtering.
Report size limitations:
ShowSize Analyze has advanced filtering and printing features. For example, when you filter the Folders and Files Hierarchical List, it shows Summary totals of the filtered items. But all these features are limited by the size of the memory available on your computer. Hence, this program would be too slow for very large report files. So in order to use it affectively, you should work with smaller report sets. In fact, we have put in some warning messages in the program. If you try to open a very large report file that might make it slow, we warn you and give you the option to view reports on a subfolder within the report.
The Home ribbon menu
You can select a folder within a list and can drill down (go to that folder) so that the list is reduced to show the items within that folder only. Then you can go to the parent folder or directly go to the topmost folder in the report.
The Copy drop down menu allows you to copy full selected rows, only file names or full file names to the clipboard. This helps you make batch operations on those files in other utilities.
I have described Filters in detail, later on this page.
You can select a suitable font for the list and can enlarge, reduce or reset the font with simple buttons. This would be specially useful when you go to print the report and need more choices to fit the report in the paper width.
This program introduces more display options for the Size column than those available in ShowSize. They would be specially useful when you go to export the list in Excel format.
Similarly, there are nice options to display the Created and Modified columns in various date/time formats.
You get easy options to get help and support and to verify if any updates are available.
The View ribbon menu
Tree level group:
You get operations to expand/collapse hierarchical lists to any level.
You will see some innovative features here that you may not find even in database programs.
- Show/Hide: Use this button to display a column selection menu on the left of the List where you can select various columns to display or hide.
In the above picture, you will also see some interesting new columns that you can make visible, for example, compressed size or level.
If you want to go back to the original built-in or designed visible state of the columns, please use the "Reset Default" button. That also resets the width of the columns to those originally designed.
- Column width related features:
- Adjust numbers to best width: If you want to reduce the width of the list, you can resize individual columns. But if you need too much resizing, you can use this operation to reduce the width of Size and Number type columns to bare minimum so that the values are not wrapped.
- Fit to window: When you resize columns manually, the entire width of Window may not be used. If you resize the window to make it even larger, there might be a big gap on the right. On the other hand, if you resize window to make it lesser than the current width, the list may need horizontal scrolling to view it entirely. In such cases, you can use "Fit to window" button to occupy the entire width of the window, keeping the same column proportions. This feature is so useful that we have also provided it on the toolbar just above the list.
- Reset Default: If you want to go back to the width of the columns that was originally built-in or designed in the program, please use Reset Default. But note that this button also makes only those columns visible that were built-in or designed to be visible so if you have shown or hidden some columns, you will have to repeat that operation again after the Reset.
Choose to show or hide grid lines or icons in the list. These can be useful for printing, for example, when you don't want the icons on a text only printout.
Exporting the list of files and folders (updated in version 5.6)
Export operations are available on the Data ribbon menu. It can export the report to the latest Excel file format (.XLSX), CSV and XML. This allows you to do your own analysis in Excel and other programs.
Printing the lists of files and folders
ShowSize Analyze has nice printing features and can print unicode items correctly.
It also has an impressive Print Preview window as shown below.
However, we are dependent on third party libraries to provide this feature. So there are some limitations and some plus points of using such libraries. For example, even if you decide to print a small, selected page range, it makes a full preview first. So if you have a large report, you may still need to wait a long time to print only a few pages. The plus point is that in future, we can easily provide a PDF printing feature from the same Preview window.
Advanced Filtering of file and folder lists
The filtering features in ShowSize Analyze are very powerful. Click on the Filter button and a screen appears that lets you specify various conditions of different columns to see a filtered report.
Here are some notable points regarding filters:
- The entry for filters is made easier by providing a drop down listing many values from the report. See how this drop down appears for Created Date in the picture above. Similarly, when you go to enter the size value, you can use a Calc button that lets you easily enter byte values for bigger values like those in MB. Here is a picture of the Size entry helper.
- Folders and Files list is able to display subtotal for files too in the filtered list. Please see the following picture that shows a filter showing the files having size of over 10 MB. You can see the subtotals of file sizes at tree levels as well as the overall total at the bottom.
- You can even save and restore the filter settings by different names. But note that a saved filter setting can only be applied later to the same kind of report. It won’t work on a different report.
- You can do many selections with filters that you can't do in ShowSize. For example, what if I want to see all the folders that are at level 2 only. For this, you can use the list "Folders Only, Flat List: and then use the Level column in filtering.
- As you have seen above, filtering features are powerful. But filtering can be slow for a very large report. So please use it accordingly either on the top folder or subfolders depending on how fast it works.